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Divorce is tough, but we are tougher. Our philosophy is family-first. The foundation of our practice is and always has been family law. Over the years, our practice areas have expanded to include trusts and estates, corporate tax, adoption, mediation, entertainment law and more. Our main office is located at The Graham, 217 North Graham Street, in Uptown Charlotte, North Carolina. We also have additional offices in Rock Hill, South Carolina and Monroe, North Carolina.

The Front Desk Administrative Assistant will report directly to the Human Resource Manager but will also work closely with the entire administrative team and the managing principal. This position requires an intelligent, flexible, proactive, organized and independent person who will engage in administrative duties and take the bull by the horns.

Essential duties and responsibilities:

  • Opening and closing the office
  • Run weekly inventories on current supplies
  • Price comparisons for supply orders, as needed
  • Work directly with administration and vendors
  • Answer phones and transfer calls to respective employees
  • Establish phone coverage for lunch hours with support staff
  • Manage confidentiality forms for vendors
  • Run initial consultation check-in process
  • Run payment (monthly invoices, consult fees, etc.)
  • Setup of clients in QuickBooks after the initial consultation
  • Create new client files to include facilitating the execution of the fee agreement by respective attorneys
  • Create/send welcome letter for client to receive after retaining the firm
  • Mail distribution
  • Schedule client and internal meetings for attorneys/staff
  • Manage conference room calendars

Outstanding candidates will also have:

  • A minimum of 1-year experience
  • Possess excellent writing, communication, organization and computer skills
  • Be proficient in Outlook, Microsoft Word and Excel
  • Strong attention to detail
  • Multi-task: kick ass efficiently and prioritize with an appropriate sense of urgency
  • Know their “why” and understand ours

Excellent benefits package including health insurance, dental insurance, vision insurance, life insurance, PTO, 401K with an employer match and paid holidays. The work schedule is as follows: Monday through Friday 8:30 a.m. – 5:30 p.m.

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