Office Manager
Sodoma Law is a family law firm with 7 offices across North Carolina and South Carolina. Over the years, our practice areas have expanded to include trusts and estates, adoption, mediation, immigration, and more. As our areas of practice grow, so does our footprint across the Carolinas.
We are seeking an Office Manager for our Rock Hill, South Carolina office who can support the day-to-day operations of the firm by managing schedules, coordinating meetings, handling administrative tasks, communicating with clients, ensuring the timely payment of expenses and collections on outstanding accounts receivable, and assigning tasks to ensure the tasks are completed in a timely manner. This person is responsible for facilitating offsite events and supporting employee engagement.
Our Office Managers must be comfortable working independently, managing competing priorities, be customer service-minded, proactive, and have a sense of urgency.
Responsibilities include but are not limited to:
- Time Tracking: Weekly reports to leadership regarding time entry and overall location performance; time entry distribution of client invoices for review by team.
- Accounts Payable: Pay vendors, as needed; track due dates for vendor invoices; obtain W-9 for vendors.
- Accounts Receivable: Process client credit card payments; assist Clients Accounts Manager in collection efforts; ensure the proper invoicing and expense allocation for clients.
- Client Contact: Handle client intake; fee agreement preparation; review and execution with client; assist in closing client files; establish client account in financial software; update client file, as necessary.
- Facilities Management: Negotiate vendor terms and work directly with vendors for onsite installation, repairs, and maintenance; work directly with landlord for access; ensure workstations are ready for new employees; ensure office is always neat and tidy.
- HR Duties: Track PTO for employees at their respective location; manage time tracking in payroll system for respective locations; create and maintain notes as follow-up to any meetings; assist HR Manager with recruitment, interviewing and selection, and new employee onboarding.
Qualifications:
- High school diploma or equivalent.
- At least 2 years of managerial or related experience.
Outstanding candidates for this position should be:
- Creative and able to think outside of the box.
- Organized
- Energetic
- Problem solvers with the ability to identify solutions.
- Licensed South Carolina Notary Public.
- Active members of their community (York, Lancaster, Chester, and Chesterfield County involvement is a plus).
We offer a competitive salary and benefits package including medical, dental, vision, HSA, FSA dependent care, commuter benefits, wellness incentive, 401k with an employer match, long-term and short-term disability insurance, life insurance, excellent working environment, PTO, and paid holidays.
At Sodoma Law, we have a different way of looking at things. Whether clients need a holistic approach to their case or a gladiator in the courtroom, we serve their needs to get the results they deserve. This kind of advocacy is very special and is the lens through which we do our best work. Candidates who are servant leaders, know their “why” and understand ours: we encourage you to fill out the application form below or contact our in-house recruiter, Aneisha Goffin directly at agoffin@sodomalaw.com or 704.442.0000.
Sodoma Law provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, color, religion, sex, gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, Sodoma Law complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, compensation, and training.